Who we are

National Archives of Australia (National Archives) provides leadership in the best practice management of the official record of the Commonwealth and ensures that Australian Government information of enduring significance is secured, preserved and available to government agencies, researchers and the community.

Our vision: National Archives is committed to being a world-leading archive and strives to strengthen Australia's cultural identity and democracy by connecting people with the evidence of Australian Government activities and decisions.

National Archives endeavour to meet the future needs of government and expectations of the Australian public in our rapidly changing digital environment. Underpinning the transformative strategies to enable, secure, connect and innovate is a drive for comprehensive digital capability and service delivery. National Archives is committed to:

• innovation
• collaboration
• inclusion

National Archives is also committed to developing the capability and expertise of our staff, we offer a Studies Assistance Program that supports staff to achieve individual goals as well as increasing their capacity to help achieve National Archives’ strategic objectives. Our Health and Wellbeing Program encourages and supports a healthier workplace and healthy lifestyle choices for all employees.

About the role

The Collection Management Branch is responsible for transferring, storing, preserving and digitising National Archives' collection so it remains accessible for future generations. The Branch develops policies and systems as well as provides services, undertakes research, and implements projects to ensure the care, management and accessibility of archival records. The Branch is also responsible for identifying information management requirements for Australian Government agencies to ensure Australian Government information assets (records, information and data) are created, collected and managed effectively.

National Network Coordination is responsible for the strategic and operational implementation of National Archives’ physical presence and statutory functions across a network of state and territory offices in Australia. This includes collection management, archival services, access, public engagement, digitisation and relevant state and territory stakeholder management responsibilities.

Under limited direction the main duties of the role are to:

• Assist the Australian community to access the collection by monitoring reference and access workload and processes, managing digitisation and overseeing the operations of the public research centre.
• Respond to requests for copyright permission for items in the collection.
• Undertake access examination of items in the collection, including complex examinations.
• Assist with the coordination of storage and lending, and preservation activities, relating to the physical and intellectual control of the collection.
• Represent National Archives in Queensland and promote the collection by researching and delivering seminars and education sessions, and liaising with government agencies, community groups, peer organisations and stakeholder representatives.
• Assist with complex inquiries and problem solving, ensure service standards are met and team members follow current policies and practices.
• Fulfil reporting requirements, revise and develop archival procedures, and exercise delegations under appropriate legislation.
• Apply the principles of APS Values, Code of Conduct, workplace diversity, work health and safety and participative management within a work and team environment.
• Promote and apply the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2025-2030: Evolving National Archives and Our Values cultural statement.

Tertiary qualifications in archives or records and information management and/or membership or eligibility for membership of the Records and Information Management Professionals Australasia or the Australian Society of Archivists are highly desirable.

Are you eligible?

To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Negative Vetting Level 1 clearance level.

How to apply

You need to apply through our e-recruitment system.

Your application will need to include:

• the names and contact details of at least two referees, one of whom should be a current supervisor.
• your current resume.
• statement (1000 words maximum), describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role taking into account the “Performance Expectations” at the relevant classification and the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2025–2030: Evolving National Archives and Our Values.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: https://www.apsc.gov.au/recruitability