Who we are

National Archives of Australia (National Archives) provides leadership in the best practice management of the official record of the Commonwealth and ensures that Australian Government information of enduring significance is secured, preserved and available to government agencies, researchers and the community.

Our vision: National Archives is committed to being a world-leading archive and strives to strengthen Australia's cultural identity and democracy by connecting people with the evidence of Australian Government activities and decisions.

National Archives endeavour to meet the future needs of government and expectations of the Australian public in our rapidly changing digital environment. Underpinning the transformative strategies to enable, secure, connect and innovate is a drive for comprehensive digital capability and service delivery. National Archives is committed to:

• innovation
• collaboration
• inclusion

National Archives is also committed to developing the capability and expertise of our staff, we offer a Studies Assistance Program that supports staff to achieve individual goals as well as increasing their capacity to help achieve National Archives’ strategic objectives. Our Health and Wellbeing Program encourages and supports a healthier workplace and healthy lifestyle choices for all employees.

About the role

The Deputy Director-General’s Group oversees the efficient, effective and ethical management of the National Archives’ resources. This is done in accordance with the Commonwealth’s financial, procurement, employment, security and property legislative and policy frameworks.  The branch supports the workforce, facilities and culture it requires to deliver its strategic priorities and remain sustainable.

The Finance and Procurement section is responsible for the provision of high quality, timely and accurate financial and procurement advice and services to the National Archives while ensuring it meets its legislative and compliance financial framework obligations.

Under limited direction the main duties of the role are to:

• Provide quality, accurate and timely procurement advice to stakeholders to ensure compliance with the Commonwealth Procurement Rules and the Public Governance, Performance and Accountability Act.
• Work with business areas to identify procurement needs, and encourage early engagement, alongside decision makers to ensure procurements are effective, promote proper use of resources, and deliver value for money.
• In conjunction with another APS 6, act as a centre of excellence for procurement activities undertaken by the National Archives of Australia with a strong focus on ICT procurements.
• Create, update and maintain procurement records in TechOne and BuyICT.
• Create, update and maintain AusTender approaches to market, panel arrangements and reporting obligations.
• Build documentation for internal use that is simple, easy to maintain and consistent with better practices.
• Work with stakeholders to ensure that contracts are properly managed, reported internally and externally.
• Provide contract management and contract relationship support both internally to the National Archives and suppliers.
• Implement, promote and apply the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2025–2030: Evolving National Archives and Our Values
• Promote and apply the APS and National Archives values and contemporary people management principles and practices in diversity, workplace health and safety and participative management.

Qualifications/experience:

• Highly desirable:
  • Completion of or progression towards Certificate IV or Diploma in Government Procurement and Contracting.
  • Training in Commonwealth Procurement Rules and Public Governance, Performance and Accountability Act compliance.
  • Experience with TechOne, AusTender and BuyICT.

Are you eligible?

To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Baseline clearance level.

How to apply

You need to apply through our e-recruitment system.

Your application will need to include:

• the names and contact details of at least two referees, one of whom should be a current supervisor.
• your current resume.
• statement (1000 words maximum), describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role taking into account the “Performance Expectations” at the relevant classification and National Archives’ Vision, Mission and Commitments as expressed in Strategy 2025–2030: Evolving National Archives and Our Values.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: https://www.apsc.gov.au/recruitability