About the role

The Collection Management Branch is responsible for transferring, storing, preserving and digitising the National Archives' collection so it remains accessible for future generations. The Branch develops policies and systems as well as provides services, undertakes research, and implements projects to ensure the care, management and accessibility of archival records. The Branch is also responsible for identifying information management requirements for Australian Government agencies to ensure Australian Government information assets (records, information and data) are created, collected and managed effectively.

National Network Coordination is responsible for the strategic and operational implementation of the National Archives’ physical presence and statutory functions across a network of state and territory offices in Australia. This includes collection management, archival services, access, public engagement, digitisation and relevant state and territory stakeholder management responsibilities.

Under general direction the main duties of the role are to:

• Perform and coordinate collection management duties, including the physical handling of records, in accordance with established procedures in relation to:
  • Transfer of archival records into custody
  • Storage management and records relocation
  • Lending services for staff, agency and public clients
  • Digitisation of paper records for clients and projects
• Use a variety of digital systems for the management of the archival collection, keep accurate statistics, assist with regular reporting to the team and undertake information management by creating and maintaining business records.
• Supervise staff, limited to: task allocation and organisation, on the job training, monitoring quality of work and provision of advice and guidance on procedural matters.
• Support and coordinate project work and assist with the development, implementation and review of policies and local procedures including some basic research.
• Liaise and negotiate with internal and external clients on operational and administrative matters and work cooperatively to achieve outcomes.
• Work collaboratively to consult and share information with colleagues, participate in section meetings, provide advice, actively engage in problem solving and knowledge transfer and seek input from others to achieve business outcomes.
• Apply the principles of APS Values, Code of Conduct, workplace diversity, work health and safety and participative management within a work and team environment.
• Apply the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2025–2030: Evolving National Archives and Our Value.

Eligibility

To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Baseline clearance level with the ability to obtain Negative Vetting 1 (NV1).

You must also be able to meet the inherent physical requirements of this role which includes repetitive, sedentary, screen-based work and/or the ability to pack, sort, lift and relocate records in accordance with established work health and safety practices and archival principles. You may be asked to complete a questionnaire, as part of the recruitment process, to substantiate your fitness for duty. This questionnaire will be provided to those short-listed for interview and provides an insight into the activities of the Section.

How to apply

You need to apply through our e-recruitment system.

Your application will need to include:

• the names and contact details of at least two referees, one of whom should be a current supervisor.
• your current resume.
• statement (1000 words maximum), describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role taking into account the “Performance Expectations” at the relevant classification and the National Archives’ Vision, Mission and Commitments as expressed in the Strategy 2025–2030: Evolving National Archives and Our Values.