About the role

The Collection Management Branch is responsible for transferring, storing, preserving and digitising the National Archives' collection so it remains accessible for future generations. The Branch develops policies and systems as well as provides services, undertakes research, and implements projects to ensure the care, management and accessibility of archival records. The Branch is also responsible for identifying information management requirements for Australian Government agencies to ensure Australian Government information assets (records, information and data) are created, collected and managed effectively.

The Digitisation Services section provides leadership to the National Archives digitisation function. This includes the National Digitisation Strategy and Annual Plan, digitisation-on-demand service, Agency Digitisation Service and proactive digitisation, including the World War II digitisation project and commercially operated, Digitisation Hub. It excludes preservation digitisation of audio-visual and photographic formats. The Digitisation Services section is responsible for both in-house and outsourced digitisation in Canberra and providing guidance on digitisation activities to all state and territory offices.

Under general direction, the main duties of the role are to:

• Use software applications to undertake quality assurance and loading of digital images to the Archives’ access and preservation digital platforms, consistent with Digitisation Services’ service schedule and the National Archives’ Preservation Digitisation Standards for paper records.
• Provide technical support to team members and colleagues, including feedback regarding the quality of digitised images; liaise with internal and external clients regarding progress on digitisation requests.
• Contribute to the development of procedures, guidelines and workflows which are consistent with relevant standards and policies, including the Protective Security Policy Framework.
• Prioritise and perform various administrative tasks, including the preparation and manipulation of data and statistics using electronic spreadsheets, and the entry and retrieval of data from electronic records systems using established procedures and practices.
• Work closely and productively with team members and colleagues; participate in section meetings; actively support working relationships across the organisation.
• Identify and put forward ideas to resolve or mitigate problems, and contribute to and participate in, the National Archives’ change agenda and professional development.
• Undertake the physical handling, retrieval and return of archival records and other tasks as directed, ensure that Work, Health and Safety issues are identified, reported and monitored.
• Apply the principles of APS Values, Code of Conduct, workplace diversity principles, work health and safety and participative management within a work and team environment.
• Promote and apply the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2030 and Our Values.

Eligibility

To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Negative Vetting 1 clearance level.

How to apply

You need to apply through our e-recruitment system.

Your application will need to include:

• the names and contact details of at least two referees, one of whom should be a current supervisor.
• your current resume.
• statement (750 words maximum), describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role taking into account the “Performance Expectations” at the relevant classification and the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2030 and Our Values.