Who we are

National Archives of Australia (National Archives) provides leadership in the best practice management of the official record of the Commonwealth and ensures that Australian Government information of enduring significance is secured, preserved and available to government agencies, researchers and the community.

Our vision: National Archives is committed to being a world-leading archive and strives to strengthen Australia's cultural identity and democracy by connecting people with the evidence of Australian Government activities and decisions.

National Archives endeavour to meet the future needs of government and expectations of the Australian public in our rapidly changing digital environment. Underpinning the transformative strategies to enable, secure, connect and innovate is a drive for comprehensive digital capability and service delivery. National Archives is committed to:

• innovation
• collaboration
• inclusion

National Archives is also committed to developing the capability and expertise of our staff, we offer a Studies Assistance Program that supports staff to achieve individual goals as well as increasing their capacity to help achieve the National Archives’ strategic objectives. Our Health and Wellbeing Program encourages and supports a healthier workplace and healthy lifestyle choices for all employees.

About the role

The Deputy Director-General’s Group oversees the efficient, effective and ethical management of the National Archives’ resources. This is done in accordance with the Commonwealth’s financial, procurement, employment, security and property legislative and policy frameworks. The Branch supports the workforce, facilities and culture it requires to deliver its strategic priorities and remain sustainable.

The Finance and Procurement section is responsible for the provision of high quality, timely and accurate financial and procurement advice and services to the National Archives while ensuring it meets its legislative and compliance financial framework obligations.

Under broad direction, the main duties of the role are to:

• Coordinate and facilitate the National Archives internal and external budgeting cycle activities, including, but not limited to:

• developing budget principles, Portfolio Budget Statements and internal budgets,
• translating external funding measures into internal budget allocations,
• preparation of accurate accruals, forecasting and reporting, and,
• developing presentations to stakeholders and the Executive to ensure agency wide financial literacy.

• Coordinate and facilitate internal financial performance reporting obligations, preparation of budget submissions and briefings for parliament, responses to Estimates Memorandums and external requests for information.
• Provide strategic advice and guidance in financial performance management to support business operations and organisational objectives, including the implementation of policy and tools to support key internal stakeholders.
• Create and maintain a robust internal control environment around financial processes and systems to safeguard the resources of the National Archives and the integrity of its financial records.
• Building team capabilities by providing leadership to team members, including setting the strategic direction of work priorities, monitoring workflows and resources, developing, coaching, and mentoring staff, resolving conflict, and managing performance to build long‑term capability in the finance functions.
• Build and maintain effective, professional relationships with internal and external stakeholders
• Demonstrate and encourage innovation to deliver continuous business improvement in financial systems and processes.
• Provide support to the Chief Financial Officer as and when required.
• Assist with financial operations and reporting requirements as and when required by the Assistant Director, Financial Operations and Reporting.
• Promote and apply the APS and National Archives values and contemporary people management principles and practices in diversity, workplace health and safety and participative management.
• Implement, promote and apply the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2025–2030 and Our Values

 Qualifications/experience

• CPA/CA qualified, or working towards, with tertiary qualifications in a related field is highly desirable.
• Recent experience in relevant roles in the Australian Public Service will be highly regarded
• Significant experience in CBMS and TechnologyOne systems or similar, or the demonstrated ability to quickly gain expertise in these systems

Are you eligible?

To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Baseline clearance level.

How to apply

You need to apply through our e-recruitment system.

Your application will need to include:

• the names and contact details of at least two referees, one of whom should be a current supervisor.
• your current resume.
• statement (1000 words maximum), describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role taking into account the “Performance Expectations” at the relevant classification and National Archives’ Vision, Mission and Commitments as expressed in Strategy 2025–2030: Evolving National Archives and Our Values.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: https://www.apsc.gov.au/recruitability