About the role

The Collection Management Branch is responsible for transferring, storing, preserving and digitising the National Archives' collection so it remains accessible for future generations. The Branch develops policies and systems as well as provides services, undertakes research, and implements projects to ensure the care, management and accessibility of archival records. The Branch is also responsible for identifying information management requirements for Australian Government agencies to ensure Australian Government information assets (records, information and data) are created, collected and managed effectively.

The Digitisation Services section provides leadership to the National Archives digitisation function. This includes the National Digitisation Strategy and Annual Plan, digitisation-on-demand service, Agency Digitisation Service and proactive digitisation, including the World War II digitisation project. It excludes preservation digitisation of audio-visual and photographic formats. The Digitisation Services section is responsible for both in-house and outsourced digitisation in Canberra, and providing guidance on digitisation activities to all state and territory offices.

National Archives has established the Philanthropic Partnership program to oversee, coordinate and support a suite of preservation, digitisation and digital projects that will extend National Archives’ capability to secure the collection and connect with audiences in new and innovative ways.

The Digitisation Coordinator will oversee the day to day management of the Philanthropic Partnership program projects being delivered by Digitisation Services.

Under limited direction the main duties of the role are to:

• Co-ordinate, monitor and report on digitisation activity surrounding the delivery of services and/or projects, including the identification and analysis of trends or other issues.
  
  
• Supervise a team involved in the daily operations of digitisation services and/or projects, including co-ordinating staff training and development, and ensuring Work, Health and Safety (WH&S) issues are identified, monitored and reported.
  
  
• Communicate effectively with internal and external stakeholders, including outsourced providers, and agency and public clients, to build positive relationships and deliver on agreed outcomes and service standards.
  
  
• Identify and put forward ideas to solve problems, and contribute to the review and refinement of procedures, guidelines and workflows, including through research and testing of potential business process improvements under guidance from colleagues in other sections/branches.
  
  
• Co-ordinate and/or undertake the physical handling, retrieval and return of archival records according to both preservation and WH&S principles.
  
  
• Apply the principles of the APS values, Code of Conduct, workplace diversity, work health and safety and participative management within a work and team environment.
  
  
• Apply the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2025–2030: Evolving National Archives and Our Values.

Who we are

National Archives of Australia (National Archives) provides leadership in the best practice management of the official record of the Commonwealth and ensures that Australian Government information of enduring significance is secured, preserved and available to government agencies, researchers and the community.

Our vision: National Archives is committed to being a world-leading archive and strives to strengthen Australia's cultural identity and democracy by connecting people with the evidence of Australian Government activities and decisions.

National Archives endeavour to meet the future needs of government and expectations of the Australian public in our rapidly changing digital environment. Underpinning the transformative strategies to enable, secure, connect and innovate is a drive for comprehensive digital capability and service delivery. National Archives is committed to:

• Innovation
• Collaboration
• Inclusion

National Archives is also committed to developing the capability and expertise of our staff, we offer a Studies Assistance Program that supports staff to achieve individual goals as well as increasing their capacity to help achieve the National Archives’ strategic objectives. Our Health and Wellbeing Program encourages and supports a healthier workplace and healthy lifestyle choices for all employees.

Are you eligible?

To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Baseline clearance level.

How to apply

You need to apply through our e-recruitment system.

Your application will need to include:

• the names and contact details of at least two referees, one of whom should be a current supervisor.
• your current resume.
• statement (500 words maximum), describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role taking into account the “Performance Expectations” at the relevant classification and the National Archives’ Vision, Mission and Commitments as expressed in the Strategy 2025–2030 and Our Values