About the role

The Collection Management Branch is responsible for transferring, storing, preserving and digitising the National Archives' collection so it remains accessible for future generations. The branch develops policies and systems as well as provides services, undertakes research, and implements projects to ensure the care, management and accessibility of archival records. The branch is also responsible for identifying information management requirements for Australian Government agencies to ensure Australian Government information assets (records, information and data) are created, collected and managed effectively.

National Network Coordination is responsible for the strategic and operational implementation of the National Archives’ physical presence and statutory functions across a network of state and territory offices in Australia. This includes collection management, archival services, access, public engagement, digitisation and relevant state and territory stakeholder management responsibilities.

Under general direction the main duties of the role are to:

• Assist the Australian community to access National Archives’ collection by responding to reference inquiries, examining records for release and assisting visitors to the Queensland Research Centre.
• Assist with transfer, storage, and lending activities including repackaging, basic preservation and physically relocating, retrieving and returning of records to the repository.
• Perform duties associated with providing access to the collection through digitisation services and descriptive projects.
• Represent National Archives and liaise with internal and external stakeholders. Assist in the delivery of public engagement activities to promote an understanding of National Archives and the collection.
• Work collaboratively to consult and share information with colleagues, provide advice, actively engage in problem solving and knowledge transfer and seek input from others to achieve business outcomes.
• Assist in the delivery of office support services, including recordkeeping, information technology coordination, and business continuity.
• Apply the principles of APS Values, Code of Conduct, workplace diversity, work health and safety and participative management within a work and team environment.
• Implement, promote and apply the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2030 and Our Values.

Relevant tertiary qualifications (or significant progress towards completion) and/or experience working with an archival or cultural heritage collection is desirable.

Eligibility

To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Negative Vetting Level 1 clearance level.

You must be willing and able to meet the inherent physical requirements of this role, including repetitive, sedentary, screen-based work and/or the ability to pack, sort, lift and relocate records in accordance with established work, health and safety practices and archival principles.

How to apply

You need to apply through our e-recruitment system.

Your application will need to include:

• the names and contact details of at least two referees, one of whom should be a current supervisor.
• your current resume.
• statement (1000 words maximum), describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role taking into account the “Performance Expectations” at the relevant classification and the National Archives’ Vision, Mission and Commitments as expressed in Strategy 2030 and Our Values.